Bring patients back
- Finds overdue recalls, lapsed patients and accepted plans that were never booked
- Texts or calls them back in
- Reports appointments and revenue recovered
Offload · Products · 02
Planned
PracticeOS. One live record of the practice.
Most practices pay for a dozen tools that each do one job and none of which talk to each other. PracticeOS joins them into one record, then runs the front desk, the diary and the follow-ups on top of it. We automate everything around dentistry that doesn't need to be done by a dentist.
02 · PracticeOS · Planned
One live record of the practice. Apps built around how you already run.
PracticeOS brings the practice's scattered systems into a single record, then builds the apps each practice needs on top of it: the day's summary, the diary, the inbox, lab tracking, stock, recalls and finance. No two practices get the same set, because no two practices run the same way.
You don't write code or manage software. We host it, run it and change it when you ask. Clinical systems such as your practice management and imaging software keep running; PracticeOS connects to them rather than replacing clinical records.
Virtual design rooms. Every case gets a shared, secure room for its CBCT, intraoral scans, face scans, photographs and X-rays, all in one place and open from any computer in any of the group's practices. As a group grows, records no longer need to be transferred: a patient can walk into any practice in the chain, anywhere in the world, and their full record is already there, with access controlled by the practice. See the spotlight →
Today
Practice systemImagingLab portalsEmailWhatsAppSpreadsheetsSupplier sitesAccounts
With PracticeOS
ONE RECORD
TodayDesign roomDiaryInboxLabStockRecallsFinance
PracticeOS · Example apps · synthetic data
Your practice, in one place.
Diary · chairs × weekWeek
MonTueWedThuFri
Chair 1Full-arch surgeryReviewsImplant consultHygieneFull-arch fit
Chair 2RestorativeRecords visitRestorativeRecords visitEmergencies
Chair 3HygieneHygieneHygieneRecalls
2 open slots this week · 1 case needs a records visit booked
Inbox · drafted replies3 to review
NEW ENQUIRY · 08:12Asking about implant options for missing upper teethDraft: offers the next consultation slots and the records checklist.
LAB · 08:40Provisional for case FA-0039 shippedDraft: updates the case and confirms Thursday's fit appointment.
PATIENT · 09:05Can I move my review to next week?Draft: offers two times from the diary.
Stock · against your floors1 low
4.1 mm fixturesLow
Multi-unit abutmentsOK
Healing capsOK
Surgical kitsOK
Purchase order drafted for review. Nothing is ordered without your approval.
Workflow · when a plan is acceptedOn
- 01Book records visitAuto
- 02Send records checklist to patientAuto
- 03Check stock for planned componentsAuto
- 04Open ImplantOS caseAuto
- 05Send deposit invoiceNeeds approval
The front-desk apps
Four apps that fill the diary. All on one record.
Each of these exists today as a separate product. Practices that buy several still have to join them up by hand. In PracticeOS they share the same record, so each one knows what the others have done.
Recall · First
Book · First
Fill every slot
- Online booking requests, with deposits taken at booking
- A waitlist that fills cancelled slots automatically
- Live booking once connected to your practice system
Phone · First, then next
Never miss a caller
- Every missed call gets a text back within seconds
- Then an AI receptionist answers out of hours, books, reschedules and takes intake
- Every call logged against the patient
Supply · Next
Order smarter
- Prices compared across Irish suppliers
- One basket across several suppliers
- Stock checked against minimum levels, with orders drafted for approval
Planned. Nothing is booked, sent or ordered without the rules your practice sets.
Front-desk automation
Twelve jobs reception does by hand. One platform that does them.
Each of these is a proven category: US practices already pay monthly for software that does it, from companies such as NexHealth, Dental Intelligence and RevenueWell. Practices end up stitching several together. We rebuild the core of each for Irish private practice and run them all on the same record.
| Module | What it does | Order |
|---|---|---|
| Cancellation filler | When a slot opens, offers it to patients on the waiting list by text. Reception only handles exceptions. | First |
| Treatment-plan follow-ups | Finds patients with accepted plans who never booked, follows up and flags the interested ones. | First |
| Missed-call recovery | Texts every missed caller a callback or booking link, and tracks whether they become a patient. | First |
| Patient recalls | Hygiene and review recalls sent and chased automatically. | Next |
| Online booking | Booking requests first; live booking once connected to the practice system. | Next |
| Enquiry tracking | Every new-patient enquiry logged and followed through to a consultation. | Next |
| Digital forms and consent | Medical history and consent completed before the visit, attached to the record. | Next |
| Payment collection | Deposits and balances requested by link, reconciled against the plan. | Next |
| Review requests | Asks happy patients for a review at the right moment. | Next |
| Performance dashboard | Chair use, recovered appointments, treatment booked and staff hours saved, in one view. | Next |
| Referral tracker | Referrals in and out, chased until the patient is seen. | Later |
| Lab case tracker | Every lab job, pick-up and due date for the whole practice. Built from ImplantOS. | Later |
Order reflects our current plan and will change with what design partners need. Company names are examples of each category based on their published products; we have no relationship with them.
Works with what you have
No rip and replace. Three steps to a fully connected practice.
- Stage 1
Standalone
The practice exports the minimum needed. We run waiting lists, follow-ups and reminders; staff confirm diary changes. Useful from week one, with no dependence on any software vendor.
- Stage 2
Live read
We read authorised availability and patient details from the practice system, so times offered are always accurate and nothing is kept twice.
- Stage 3
Two-way
Patients book, cancel and reschedule directly. Verified changes are written back to the practice system with a full audit trail and conflict checks.
Live integrations depend on each practice-management vendor. Some, such as Dentally, require approved-partner status, which we plan to apply for; others publish open APIs.
PracticeOS · Spotlight feature · Planned
Records that follow the patient. One click, any practice.
A patient can ask for their records to be sent straight to another practice, including one in another country. PracticeOS turns that into a single button: the patient verifies who they are, picks the receiving practice and confirms. CBCT, intraoral and face scans, photographs, X-rays and notes arrive complete, in standard formats any practice can open.
Records follow patients to any practice in the group, within each country's data-protection rules. Transfers inside the EU and to countries with equivalent protection go straight through; anywhere else, the patient gives explicit consent to that transfer first. Every request and transfer is logged, and the original practice keeps its own copy.
Send my records · synthetic dataSent
- 01Patient identity verifiedDone
- 02Receiving practice: Lisbon (EU)Verified
- 03Patient consent recordedDone
- 04CBCT and X-rays (DICOM) · scans (STL) · photos · notes (PDF)Sent
- 05Transfer logged · copy retainedAudit
One click for the patient. The practice sets whether transfers go automatically or need a quick approval.
Why it matters · 01
Scaling a group gets easier
New practices join on the same record, and patients move between them with nothing to transfer by hand.
Why it matters · 02
Every practice works the same way
The same record, the same formats and the same checks in every site. That consistency is what lets standards hold as a group grows.
Why it matters · 03
A pillar for robotics
Robotic systems need practices that are alike: complete, consistent records wherever the patient is treated. This is part of what makes a practice ready for RobotOS.
Next step
See PracticeOS built around your practice. Start with one visit.
Every practice runs differently. We visit, see how yours works, and show you a version built around it before you decide anything.